Promotional Materials

Wilcox will print personalized brochures or fliers detailing your tour.  Your responsibility to Wilcox is to actively market your tour through distribution of your brochures and making it known that you are taking a group to the given destination.  Once you get your prospective tour member to commit by making a deposit, Wilcox will follow up with that tour member by taking care of all the many details involved in travel.

Computerized Summary

When you send us a signed tour host application, Wilcox Travel will open a file just for your tour.  Each day all information pertaining to your tour is recorded (deposits, domestic air requests, rooming, payments, etc). The computer summary is updated daily and any question you may have pertaining to any phase of your tour can be answered.

Passenger Information
After a deposit is received by Wilcox Travel, a letter of acknowledgment is mailed to the passenger along with an itemized billing statement and a general pamphlet on your destination that will answer most general questions about weather, clothing, passports, insurance, etc. Prior to departure, each tour member will receive a Wilcox Travel flight bag along with final documents.

Statements


After a deposit is received, either directly from you or from your passengers, Wilcox will send a monthly statement to every passenger.   Your passenger can make installment payments with the entire balance due 60 days prior to departure.  Wilcox will collect the balance from the passenger.

Tour Information


To keep you up-to-date on your tour status, Wilcox will mail or fax you a status report on your tour giving you names, addresses and payments of all registered tour members.   We can also supply you with name and address labels if you wish to do a mailing to your people.  Room and alpha lists can also be run at your request.

Internet Advertising

Wilcox will publish your tour free of charge on our Internet site along with your picture and a personalized invitation from you to prospective tour members.

Tour Host Benefits


Wilcox Travel will offer one free tour for every 5 full-paying passengers and cash per full-paying passenger not utilized toward a free tour.   Wilcox will pay you all earned benefits prior to departure on all passengers who have paid in full for the tour and all optionals.

Final Documents


Approximately 10 days prior to tour departure, each fully paid participant will receive a personalized document folder containing the following:
   
     Airline tickets and itinerary
     Final information letter recapping the tour
     Address, phone and fax of the land operatore
     Name badge
     Color coded baggage tags
     Wilcox World Travel and Tours flight bag
     Travelers insurance pack
     Passenger name list of all participants on the trou
     Rooming list
     Tour evaluation form

In addition to the above, the tour host will receive:
    List of airline ticket numbers for entire group
    A check for tips with distribution and breakdown amounts for each party,
    including completed envelopes.
    Extra bag tags and name badges

Let Us help you get started, click here to send us your Tour Request!